If you have begun (or are considering) your Information protection (Sensitivity labeling) rollout using Microsoft Purview here is some news you need to be aware of. There is a major User Experience (UX) change coming that could be just the opportunity you were looking for to help drive/redirect a better End User adoption experience for your Sensitivity Label rollout.
What is changing?
Microsoft is beginning to rollout a new feature for Sensitivity labels that we believe will make adoption/management of sensitivity labels for straightforward. They are moving from the Parent/Sub label model to Label Groups. This is meant to reduce the confusion for end-users who see the parent label where sub labels exist but cannot select the parent label.
- Label Groups act as simple organizational units (containers) for labels. They do not have any settings or configurations associated with them. This is a departure from what can be done with parent labels today
- Labels will continue to be what users apply to content/files. Labels can either belong to a group or be stand alone, providing a significantly new flexibility in structuring sensitivity labels.
Why this matters?
- Easier Management: Compliance Admins will no longer need to configure non-applicable parent labels, therefore simplifying the setup process.
- Better Usability: End users will see a clearer, more structured labeling interface, reduce confusion, and assist with adoption of your information Protection posture.
- More Flexibility: Labels can be grouped for better organization or remain independent, allowing you to adapt the structure to fit your organization’s needs.
How to prepare:
- Migration pathway – There is a supported migration of existing Parent/Sub Labels to Label Groups however, we we strongly recommend that you test the migration using a test tenant because this process is irreversible.
- Review Your Labels – Assess your current labeling structure and identify areas where grouping might help improve organization.
- Train Your Team – Make sure administrators understand how labels will be grouped moving forward.
- Update Documentation – Adjust internal guidelines and policies to reflect these upcoming changes.
Next Steps:
KiZAN has a team of data security consultants ready to assist your team with planning and preparing to make this transition a smooth one for your organization. Don’t wait to start these discussions, get started today. For more information Click here to connect with our team.
